Free template
An international hiring plan template for your next 12 months.
An international hiring plan lists each planned hire with its country, route, start date, lead time, cost and status. Download the Excel template or copy the table below.
4.8 out of 5 on G2Updated 20 October 2026 · Teamed Editorial · More checklists and templates
- Columns
- 14
- Tabs in the file
- 3
- To copy and change
- Free
- Nothing to sign up for
- No form
What goes in an international hiring plan?
One row for each planned hire, even if the role is only an idea. The Plan tab holds the hire; the Country checks tab holds what you learned about each country from the country guide.
What does each column hold?
The yellow columns are for you to fill in. The grey columns are formulas: the latest date to sign the offer, and the monthly cost in your own currency.
| Column | What to enter | Where it comes from |
|---|---|---|
| Role and team | The job, the team and the hiring manager. | Your headcount plan. |
| Country | Where the person will work. | Your hiring plan. |
| Route | Contractor, employer of record or own entity. | Your decision. Write the reason in the notes column. |
| Target start date and lead time | The date you want them to start, and the weeks from signed offer to start. | Your provider and the country guide. |
| Latest date to sign the offer | Nothing. The sheet counts back from the start date. | Formula. |
| Monthly employer cost, local currency and your currency | The monthly cost, the exchange rate, and where the figure came from. | The employer cost calculator or a written quote. |
| Status | Idea, approved, offer out, signed, started, on hold or cancelled. | Your plan. |
How do you choose a route for each hire?
Choose a route country by country, then write down why. A contractor works under a services agreement. An employer of record is the legal employer for you in a country where you have no entity. Your own entity employs people directly.
If you plan several hires in one country, the Crossover Calculator shows when your own entity could become the cheaper route there. The classification tool helps with the contractor question.
How do you cost each hire?
Use the employer cost calculator or a written quote, not gross pay alone, and record where the figure came from and the date. Employer contributions and benefits raise the monthly cost above the pay the person sees.
How do you plan lead times?
Ask your provider for the weeks from signed offer to start in each country, and include any visa, permit or registration step. The first international hire timeline shows the order of the steps. Enter the lead time in weeks and the sheet gives you the latest date to sign the offer.
Can you copy the table instead?
Yes. This is the first tab of the file, in the same column order. Select it and paste it into a sheet, or download the Excel file for the formulas.
| Role | Team and hiring manager | Country | Route | Target start date | Lead time (weeks) | Latest date to sign the offer | Monthly employer cost, local currency | Cost currency | Rate to your currency | Monthly cost, your currency | Source of the cost figure | Status | Notes |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Backend engineer (example) | Platform, Dana | Country A | Employer of record | 1 Feb 2027 | 10 | 23 Nov 2026 | 6,000 | EUR | 0.86 | 5,160 | Employer cost calculator, with the date read | Idea | Example only |
Why plan hiring across countries in one place?
Each hire in a new country has its own lead time, its own cost and its own route. A plan on one sheet shows which starts depend on which steps, and which dates are already tight.
It also lets finance see the monthly cost of the whole plan in one currency, and lets you spot the country where several hires make the route worth reviewing.
How does Teamed help you cost a hire?
Teamed's employer cost calculator covers 94 countries and all 50 US states.
Questions people ask
Is the template free?
Yes. It is free, there is no form, and you can copy it, change it and share it. The download link gives you the Excel file.
Does the template tell me which route to choose?
No. It gives you a place to record the choice and the reason. The country guides, the classification tool and the Crossover Calculator help you decide.
How far ahead should I plan?
Twelve months is a good start, because lead times in a new country can take weeks. Review the plan each month and move dates as they change.
This template is a planning aid, not legal advice. Where a step depends on a country's rules, check the country guide or take advice.
Send this page to an AI and ask it to explain it.
Download the template
International hiring plan workbook with three tabs: Plan, Country checks and How to use. Free to copy and change. · Updated 20 October 2026